Rules and Regulations

RULES & REGULATIONS

1. Every article to be entered for the competition must be the bona fide property of the person whose name the solicitation may be made; otherwise to forfeit any award.

2. Exhibitors must pick up their exhibits between 6 and 7 pm on Saturday. NO EARLIER Exhibits not picked up by 7:00 p.m. WILL NOT be the responsibility of the Home Craft Committee.

3. Every person not necessarily required in the judging area must withdraw while the judges
are officiating.

4. No person shall be the judge of his own property nor be allowed to exhibit and judge in the same class.

5. Persons interfering with the judges shall forfeit the right to any prizes to which they may be otherwise entitled

6. Only one entry shall be allowed to an exhibitor in one section of the arena classes.

7. In addition to the stated prizes offered in the listed categories, judges may award additional prizes as they consider worthy, and the Directors shall determine the prize. Judges shall have the power to grant or withhold any prizes in case of inferiority in any class.

8. Judges of livestock will commence their duties at starting times noted in classes.

9. The animals or articles to which prizes are awarded shall be distinguished by attaching
stickers or ribbons to the respective animals or articles.

10. Although Directors will take reasonable precautions to ensure the safety of articles
exhibited, they wish it to be distinctly understood that the owners must take the risk of
exhibiting them, and should any articles be lost or stolen the Directors will give every
assistance in their power towards recovery of the same, but will not make any payment of
value thereof.

11. All gambling is strictly prohibited, and the Directors have the power to regulate or prevent the sale of all goods or merchandise on the grounds or within 300 yards from the same, and any person, after due notice, who violates this rule shall be liable to be removed and subject to the penalties of the law.

12. In the case of bad or unfavorable weather, or other reasons causing the receipts to fall
short of paying the expenses, and all prizes in full after paying the expenses, a proportionate amount, exclusive of membership, will be deducted from such prizes, to enable the Directors to balance the accounts without loss. The Directors feel that this course is the most equitable and fair one that can be adopted, as any deduction will fall proportionately on all those participating in the amounts collected and not leave the whole sum to be a debt to bear heavily on the Society and thus impair its usefulness.

13. The decision of the judges shall be final as to the awarding of prizes and no appeal shall be considered except in the case of a protest. All protests shall be made in writing and shall be delivered to the Fair’s office on the grounds within 1 day after the judge made the award. Any exhibitor or interested persons making such protest will be required to deposit with the
Secretary or Treasurer, along with the protests, a sum of $20.00 to cover costs, and if said
protest is not sustained, the said amount will be retained by the Society. The President,
Vice-Presidents, Secretary and Director in charge of the department shall be a standing
committee to hear and decide all protests.

14. While the Directors of the Wilmot Agricultural Society will use every available means to
prevent accidents in and/or about the grounds, it must be distinctly understood that all persons going into or upon the show grounds must personally assume all risk of accidents or injury from any cause whatsoever.

15. The Wilmot Agricultural Society recommends that all exhibitors and competitors maintain a minimum liability of $1 million insurance.

16. Any information and photos collected by the Wilmot Agricultural Society regarding
members, exhibitors, commercial exhibitors, sponsors, directors and any other persons
related directly to the business of the Wilmot Agricultural Society and the New Hamburg Fall
Fair, will be solely used for the purpose of promotion of the Wilmot Agricultural Society and the New Hamburg Fall Fair, and for the maintenance of their files and data base. Any member, exhibitor, commercial exhibitor, sponsor or director realizes that when they agree to take part in the Wilmot Agricultural Society and the New Hamburg Fall Fair, that their names and photos may be published for these reasons only. None of the information whatsoever will be sold or transferred to any outside party for any reason.

17. The Wilmot Agricultural Society will withhold 10% of prize money received from cattle,
sheep, heavy and light horse winnings. There will be no prize money withheld for entries in the junior division and 4-H. For all other arena exhibitors, any prize money received over $10.00 will have 10% withheld to cover administration costs except for in the Jr. Categories.

All exhibitors, including helpers and booth staff WILL pay full gate admission to the grounds when attending the fair. There is no charge to drop off or pick up arena exhibits when entering thru the arena doors.